Work package 2: Partner coordination and technical specification of collections

Start month: 1
End month: 30
WP-Leader: PACKED

Objectives

  • Assessment of technical standards of single partner databases and digitising performances/experiences
  • Building a solid network between the different partner institutions across Europe with regards to the preparation and delivery of the content
  • Keeping partners targeted towards the fixed time schedule of the project with regards to the preparation and delivery of the content
  • Primary liaison with Europeana

Description of work

This WP intends to manage and oversee the digital content that will be contributed after its creation to Europeana by the partner institutions. WP2 will perform an analysis of content and format management systems that are used by the different partners, in order to understand the needs that will occur concerning the use of harmonised metadata schemes (D2.1. Assessment of the collections of the individual content partners and their expertise). This will provide WP3 with the data needed to create D3.1. Metadata implementation guidelines for digitised contemporary art works.

WP2 will also build a solid network of partners in order to fully benefit from the experiences every institution has in digitising contemporary art (be it on a more theoretical level, e.g. use of IPR metadata, as well as on a practical level, e.g. preferred camera equipment for high resolution images). The creation of this network between institutions will facilitate the time-monitoring. Since the actual digitisation will take place within the different partner institutions, it is crucial that close monitoring is in place.

In this work package iMinds will act as a technical expert for the assessment of technical standards in the single partner databases and the digitising performances/experiences. The assessment will result in best practices for use of metadata in digitisation; metadata standard recommendations and format recommendations. The sector of contemporary art has some specific demands regarding such formats and metadata standards. Special attention is needed in order to preserve the ‘look and feel’ of the original artwork (WP2 will provide input for D3.1. Metadata implementation guidelines for digitised contemporary art works).

WP2 will also take up on the role of primary contact liaison with the Europeana Office. WP2 will share information on Europeana’s content and ingestion strategies with WP5 (in charge of ingestion). Together with WP5, WP2 will create a report on preferential ways of ingesting the content in Europeana. Depending on specific situations in partner institutions and countries, the methods for bringing digitised content to Europeana will differ. Where national, local or field specific aggregators already exist, an effort to interact with them will be made. In cases for which no existing aggregators can be used, DCA will provide an alternative ingestion method/platform (see WP5). An implementation plan for such will be drawn up in synchronisation with the Europeana Office and WP5. Through continuous dialogue with Europeana and based on the findings of WP5, WP2 will dedicate all partners to the appropriate ingestion path (D2.2. Specification of proposed solutions for ingestion into Europeana).

By the time the project reaches its final stage, WP2 will create an overview of all digitised content as well as the amount of content that will already be made available through Europeana. Due to Europeana’s internal ingestion schedule, some content might already be digitised and available through a regional or local portal, but might not yet be harvested by Europeana. Therefore the overall online availability of digitised content will also be included in this report (D2.3. Overview of content digitised and delivered to Europeana by the end of the project).

The WP is strictly connected to all work packages in order to harmonise the efforts made and to contribute to their success.

Deliverable

  • D2.1. Assessment of the collections of individual content partners and their expertise (M06)
  • D2.2. Specification of proposed solutions for ingestion into Europeana (M20)
  • D2.3. Overview of content digitised and delivered to Europeana by the end of the project (M30)

 

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